Filming on Campus
University of Toronto, Downtown Campus ➜
All filming requests require approval from the Academic + Campus Events Department before any arrangements for filming can be made. A contract and proof of liability insurance is required before any and all filming that allows access to non-public spaces or access to a public space that may cause any type of distraction or disruption. Filming of students is prohibited unless that student has provided advance written permission to be filmed. The ACE Film Liaison Officer can assist with coordinating the services and logistics that may be required. Similarly, if you are contemplating using any of the University's property as a film location, other than for wedding photo sessions please contact the Film Liasion Officer.
The University of Toronto has an agreement with the Film Directors Guild, the City of Toronto and the Province of Ontario, whereby the University will let commercial filming use some of its buildings and grounds as location sites for a fee, provided that, among other things, such filming activities and their locations are first vetted and approved by the University and that they do not unduly disrupt University activities. To that end, there is a University Policy on Film Liaison.
To provide a comprehensive Film Liaison Policy and Service so that space and facilities on the St. George campus can be used by external media production organizations as film locations without disruption or cost to the University.
- To provide an expert service which is aware of the complex requirements of production companies in utilizing film locations, the physical resources of the University which might be suitable for their requirements, and the interests of University students and staff.
- To minimize disruption of normal University activities.
- To assist non-commercial production agencies and public broadcasting institutions in creating educational and public interest programs.
- To provide and control general access to University exterior locations and limited access to interior locations for commercial production companies producing feature films, commercials, still photography and general entertainment programs.
- To recover all costs of the Film Liaison Service and provide financial compensation, where required, to occupants of buildings where interior filming is undertaken.
- To preserve the institutional reputation and image of the University.
- The Policy for Film Liaison will not apply to news and public affairs coverage of University events, activities and personalities by television, film or sound recording. This coverage will be approved and arranged by the University's Department of Public Affairs. Coverage of sports events will be approved and arranged by the Department of Athletics and Recreation. When news and public affairs coverage includes complex documentary filming, the University's Policy for Film Liaison will apply, including fees, and assistance will be provided by the Film Liaison Service.
- All other requests to use University buildings, grounds and facilities for the purposes of filming will be handled by the Film Liaison Service.
- The Service will coordinate access to all areas on the St. George campus, except for the federated and affiliated colleges (a list of these colleges is listed on page 4). Due to its status as a memorial, neither film nor photo shoots are permitted at or within Soldiers' Tower.
- No film location request will be approved which seriously disrupts the normal activities of the University.
- Permission to film inside University buildings, with the exception of space that is normally available for rental, will only be granted when such locations are unique and not available elsewhere. The wide range of interior locations and the convenience of the University's Film Liaison Service are not criteria for accessibility.
- For interior locations, the Film Liaison Service must secure approval from the Administrative Officer(s) of the division(s) occupying the space requested.
- No major set construction or alteration of buildings will be permitted. Any set decoration must be clearly specified in writing and all areas occupied in connection with the filming must be returned to their normal condition.
- A program script will be submitted prior to the commencement of filming so that the Film Liaison Service can ascertain that such filming will not damage the reputation or image of the University.
- No weapons, ammunition or fireworks (authentic or replica) are permitted on University property.
- For productions that do not involve University events and activities, every effort should be made to maintain the anonymity of the University, including promotion and credits; the University, however, may require that it be identified if it feels this would be in its interest.
- Whenever a Location Fee is being charged, an agreement will be entered into between the University and the Production agency (see attached Form of Agreement).
- Requests for filming must normally be made at least two weeks in advance and in no case will be accepted fewer than ten days in advance.
- Notwithstanding the terms and conditions of this policy, the Film Liaison Service has the right to refuse any request for filming on the premises of the University. Factors in such a decision may include the reputation and financial security of the production agency, and the history of previous dealings with that agency.
Fees and policy listed here are subject to confirmation with ACE / University Film Liaison
- A Location Fee of $4,000 per day will be charged to any production agency using University locations for the purposes of producing feature films, television commercials, and general entertainment programs.
- The Location Fee may be waived for non-commercial production agencies and public broadcasting institutions producing educational and public interest programs, including documentaries.
- A minimum Survey and Clearance Fee of $100 will be charged to all users of the Film Liaison Service as soon as it is apparent to the Film Liaison Service that a University location may be suitable for their needs. Assessing such a fee, payable in advance, does not imply that final permission will be granted. This fee may be waived for student groups producing films as part of their academic program at other educational institutions.
- When a Location Fee is assessed, the Survey and Clearance Fee will be deducted.
- For interior locations, up to one-third of the Location Fee received will, where appropriate, be distributed amongst those divisions occupying the space being used.
- Where rental charges normally exist for certain University rooms (e.g. Convocation Hall, Innis Town Hall), that charge will be paid out of the Location Fee up to a maximum of 50% of the Location Fee. University divisions that normally rent space may waive their normal rental charges in lieu of receiving one-third of the Location Fee.
- The cost of any additional services provided by the University, including security, parking, trades and caretaking, will be charged in addition to the Location Fee. Because of existing union contracts, security and other applicable trades must be provided by the University. Decisions as to which of these services are required for any film location will be decided by the University in accordance with general policy and procedures. For every location, at least one security officer must be engaged.
- The Survey and Clearance Fee will be payable to the University prior to the undertaking of location surveys and coordinating arrangements. Location Fees will be payable prior to the commencement of filming. Other fees will be payable when billed.
- Production agencies filming at the University must agree to hold the University harmless of any liability and loss which the University may suffer or incur by reason of any injury to any person or damage to any property caused by the Producer or any of its employees or equipment, or any other persons introduced to the premises by reason of such filming. Evidence must be provided of liability insurance coverage in the amount of at least $2,000,000 and showing The Governing Council of the University of Toronto as co-insured, and a bond may be required according to the procedures of the Academic and Campus Events whenever major damage might be done to University property.
- All arrangements, including the payment of Location Fees, evidence of insurance, and the execution of agreements or posting of bonds when required, must be completed at least 48 hours prior to the commencement of filming.
- A Cancellation Fee of 50% of the payable Location Fee will be charged. Rescheduling of dates will be considered as a new request. The Survey and Clearance Fee is not refundable.
- Production agencies filming at the University which need auxiliary sources of power must use silenced generators and suspend or cover all cables at their own expense.
University of Toronto
Federated and Affiliated Colleges:
- Knox College
- University of St. Michael's College
- Trinity College
- Victoria University
- Wycliffe College