University of Toronto, Downtown Campus ➜
Book rooms for:
Internal University DepartmentsGo to online form
Booking Centrally Available Space for Recognized Campus Groups
The Academic + Campus Events will book classrooms free of charge to Recognized Campus Groups.
How to Book
The Booking contact person registred with Ulife can submit requests online.
To make a booking, the contact person listed with Ulife has to fill out and sign a Facilities Request Form (link on the right). Note: bookings will not be made over the phone & ACE will only take bookings from the contact person registed with Ulife. The signed form is submitted by mail, in person or by fax to our office.
New Recognized Campus Group Online Booking Process
As of January 1, 2019 Academic + Campus Events (ACE) will be accepting all Recognized Campus Group booking requests exclusively via the online booking request portal.
Please note, paper Facilities Request Forms will no longer be accepted.
Primary and Seconday booking contacts can visit the ACE office during designated drop in hours from 1:30-4:30pm Monday to Friday or by appointment and we will be happy to discuss booking requests already submitted via the online portal, coordinate audio visual requirements and process payments.
Advance bookings are continuing to be permitted. Groups will be permitted to book rooms in advance within the term.
The release dates for non-course bookings are as follows:
- Fall Term (September to December) bookings will open end of August
- Spring Term (January to April) bookings will open mid December
- Summer Term (May to August) bookings will open mid April
* Please note that requests for special event bookings (such as conferences, ticketed events, etc.) are booked outside of this system. Please contact Academic + Campus Events for more information at firstname.lastname@example.org.
Requests require at least five business days notice before the date of the booking. See the PDF ("policy" link on the right) for how long in advance you can make an advance booking.
The contact person has to notify Academic and Campus events at least three business days before the booking if the space is not being used. Failure to cancel will result in charges for the space.
Who can use the space
Recognized Campus Groups may not book space for, or sponsor, non-university groups or activities. This will be strictly enforced.
A/V, Furniture, Caretaking
The group booking the space is responsible for any direct charges such as furniture delivery and/or setup, weekend caretaking etc. (Caretakers are required if the space booked is used after 6:00 p.m. Friday until the building's regular weekday hours resume). See the PDF for new A/V policy for Campus Group bookings.
Only cheques drawn on either the group's account or that of the contact person will be
There is a $20 service charge for any returned cheques.
Once a Recognized Campus Group has had a payment returned to the University by their bank, they must have all future payments certified.
If a Recognized Campus Group has an outstanding debt with ACE all future bookings, including those already confirmed, will be denied until the debt is settled.
External Groups (non-University)
External groups are groups not directly a part of the University's academic, athletic or administrative body.
All booking requests must be made in writing using the "Facilities Request Form" on the right.
It must be signed so please print it, sign it and either fax it or scan it and e-mail.